HR Corner: How to Draft Employee Policies and Procedures

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Employment policies and procedures are essential in providing standard frameworks for the employer and employees in the workplace. They are designed to ensure consistency in decision-making, which is important in maintaining compliance with legal and ethical standards. Policies tailored to a company’s unique culture can also foster a healthy work environment.

Drafting an Employment Policy

There are a few key takeaways when drafting employment policies:

  • Use clear and concise language that encompasses federal, state, and local regulations. Ensure your policies are aligned with your company’s values and culture.
  • Make certain your policies align with the current practices within the organization. If the policy does not accurately represent what is occurring, then the policy will likely be ignored.
  • Educate managers and employees on the organization's policies to ensure consistency and compliance.
  • Ensure the policies are easy to find and readily accessible to all employees, including remote workers.

An employee handbook is a valuable resource that provides a company’s mission, values, benefits, and policies in one place. Employers should set a regular review schedule at least annually to ensure the handbook is up-to-date and compliant in consultation with legal counsel, as needed.

If you’re unsure where to begin, Innovo’s human resources consulting group is available and ready to assist our clients in reviewing strategies, formulating customized employee policies, identifying updates, or even developing an employee handbook.